Terms and Conditions


All bookings accepted by the Committee are subject to these Terms and Conditions unless otherwise agreed in writing. If the Hirer is in any doubt as to the meaning of any of the conditions, the Bookings Secretary should be contacted on 01438 820475.
The Hirer not being a person under 21 years of age, accepts responsibility for ensuring that all conditions under this Agreement, relating to management and supervision of their guests at the PMH are met
The Hirer shall not sub-hire to another party, use the premises or allow the premises to be used for any unlawful or unsuitable purpose.
As directed by the Committee, the Hirer shall pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

  1. Age
    No under 21 year old parties will be permitted without the express permission of the Committee.
  2. Supervision
    The Hirer shall, during the period of the hire, be responsible for:
     supervision of the premises and the conduct of guests
     the premises fabric and contents – evening party hire will require a refundable deposit of £100
     the behaviour of all persons using the premises whatever their capacity.
  3. Insurance and indemnity
    The Hirer shall be liable for:
     the cost of repair of any damage (including accidental and malicious damage) done to any part of the premises
     all claims, losses, damages and costs made against or incurred by the Committee in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment)
     all claims, losses, damages and costs made against or incurred by the Committee as a result of any nuisance caused to a third party as a result of the use of the premises
    The Hirer shall indemnify and keep indemnified each member of the Committee against such liabilities, including:
     any insurance excess incurred
     the difference between the amount of the liability and the monies received under the PMH insurance policy.
  4. Gaming, betting and lotteries
    The Hirer shall ensure that no activity is conducted at the premises in contravention of the law relating to gaming, betting and lotteries.
  5. Childcare Act 2006
    The Hirer shall ensure that any activities for children comply with the provisions of the Childcare Act 2006 and the Safeguarding Vulnerable groups Act 2006 and only fit and proper persons who have passed the appropriate Criminal Records Bureau checks should have access to children.
  6. Public safety compliance
    The Hirer shall ensure the health and safety of their guests.
    The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to the Committee.
    (a) The Hirer acknowledges the following matters:
     The action to be taken in event of fire. This includes calling the Fire Brigade and evacuating the hall.
     The location and use of fire equipment.
     Escape routes and the need to keep them clear.
     Location of the first aid box.
    (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following items:
     That all fire exits are unlocked and panic bolts in good working order.
     That all escape routes are free of obstruction and can be safely used for instant free public exit.
     That any fire doors are not wedged open.
     That they have adequate support in place for those with additional needs such as mobility.
  7. Respecting our neighbours
    The Hirer shall ensure that
     The minimum of noise is made on arrival and departure, particularly late at night and early in the morning. Excessive noise which may interfere with neighbouring properties, may be treated as a breach of conditions and lead to the loss of deposit and/or cancellation of future bookings without refund.
     No illegal drugs may be brought onto the premises.
     Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises in accordance with the Licensing Act 2003.
  8. Health and hygiene
    The Hirer shall,
     if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.
     ensure that their guests comply with the prohibition of smoking in public places provisions of the Health Act 2006. Any person who breaches this provision shall be asked to leave the premises.
     Ensure used disposable nappies are not deposited in PMH bins.
  9. Electrical appliance safety
    The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe, in good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989.
  10. Stored equipment
    The Committee accepts no responsibility for any stored equipment or other property brought on to or left at the premises. All equipment and other property (other than stored equipment) must be removed at the end of each hiring.
  11. Accidents and dangerous occurrences
    Any failure of equipment belonging to the Committee should be reported as soon as possible.
    The Hirer must report all accidents involving injury to the public to a member of the Committee.
    It should be noted that the use of a Bouncy Castle has to be insured by the Hirer and that smoke machines are not to be used without prior written permission.
  12. Heating or cooking
    The Hirer shall ensure that no unauthorised heating or cooking appliances shall be used on the premises without the written consent of the Committee. Portable Liquefied Propane Gas (LPG) heating appliances shall not be used.
  13. Animals
    The Hirer shall ensure that no animals, except guide dogs, are brought into the premises, other than for a special event agreed to by the Committee. No animals whatsoever are to enter the kitchen at any time.
  14. Cancellation
    If the Hirer wishes to cancel the booking within 30 days before the date of the event and the Committee is unable to find a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee.
    The Committee reserves the right to cancel this hiring by written notice to the Hirer in the event of:
    (a) The premises being required for use as a Polling Station for election or referendum purposes.
    (b) The Committee reasonably considering that (i) such hiring will lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or (ii) unlawful or unsuitable activities will take place at the premises as a result of this hiring.
    (c) The premises becoming unfit for the use intended by the Hirer.
    (d) An emergency requiring use of the premises as a shelter for the victims of flooding, snowstorm, fire, explosion or those at risk of these or similar disasters.
    In any such case the Hirer shall be entitled to a refund of any special deposit already paid, but the Committee shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.
  15. End of hire
    A function must terminate in time for the building to be fully vacated by the stipulated finishing time. This includes any clearing up activities. Please ensure when booking that you have included sufficient time for setting up and clearing away. Booking times must be strictly adhered to so that they do not interfere with other hirers.
    The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, replacing any tables and chairs to their storage area, so as not to inconvenience other user’s enjoyment.
    Weekend Party hire
    A mandatory cleaning charge of £35 is applied to party bookings, to cover the cost of basic caretaking (floor mopping, toilet and kitchen cleansing and vacuuming), in preparation for the use of the hall by others.
    The Committee wish to maintain the decorative order of the hall. Whilst Hirers may wish to decorate the hall, please limit the use of adhesive tape or blue tac to glossed surfaces and not apply it to the walls.
    The Hirer is expected to
     clear away all rubbish in the appropriate bin, landfill or recycling. Failure to adequately sort and separate rubbish will prevent its collection by refuse services.
     for leaving the premises and surrounding area in a clean and tidy condition, replacing any tables and chairs to their storage area.
    Failure to adhere to these conditions will result in a deduction from booking deposits being applied
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